The Southwest Boys Classic Bid Tournament is a Stay to Play event. All teams outside the 60-mile radius of the playing venue are required to book at least 5 rooms for the entirety of the event with EM2 Housing.

1. Search AES for the Southwest Boys Classic

Follow this link.

2. Select A Hotel

Understand cancellation policy

3. Select Your Club

Type in your club name and select ‘club name search’

4. Select Your Team

Select all teams that will be booking with this reservation

6. Provide General Information

Complete all required fields (marked with *)

5. Select Rooms and Dates

Browse through list of room nights and rates

7. Provide Guest List

Be sure to associate a team to the room

8. Confirmation

Review reservation details and select confirm

Reservations open at 8am CST
EM2 Housing will accept changes and cancellations up until this date. After this date, all changes and cancellations must go through the hotel directly and applicable charges may be assessed by the hotel. Please wait until you receive your confirmation number before contacting the hotel.
A room with two double sized beds
Lock Info
This button restricts the credit card information so only the name on the card is visible
Main Contact
The person who should be contacted regarding the group of rooms
Room Contact
The person who should be contacted regarding the individual room
Guests in Room
The people who will be in the room

Frequently Asked Questions


What is the Cancellation Policy?
Please refer to your confirmation page for the hotel's specific cancellation policy. Some hotels withdraw a non-refundable deposit, or have early departure fees. For important dates pertaining to EM2 Housing's cancellation policies, please see the Deadlines tab.
How do I cancel or change the check-in/check-out date?
Any cancellation or change to the check-in/check-out date must be emailed to

  • Type 'Cancellation' or ’Check-in/Check-out Change’ and the name of the hotel in the subject line.
  • In the body of the email please state that you want to cancel or change the dates to your reservation. Be sure to include your reservation number and the name of the event your reservation is under.

  • Any cancellation or change made to a reservation will not be accepted by EM2 Housing after the Discounted Rate Deadline.

    Will I get charged if I cancel my reservation?
    Please review your hotel's specific cancellation policy for information regarding deposits and cancellation dates.

    Hotel Issues

    The hotel has no record of my reservation. What do I do?
    The hotels will not have any of your information until after the Discounted Rate Deadline. You will not be in their system until then. All questions and changes needed prior to the deadline must be sent to or by calling 1-800-603-0917. Do not call the hotels until you receive a confirmation number.
    Is the reservation number my confirmation number?
    No, your reservation number is used to track your reservation through our system. Once the hotels get your reservation, we will send a confirmation number.
    When will I receive my confirmation number?
    We estimate that everyone will receive their confirmation number a week after the final deadline. Some hotels will return confirmation numbers faster than others and we will do what we can to ensure the confirmation numbers are sent out as quickly as possible.

    Stay To Save

    What is stay to save?
    A policy that requires all teams and attendees to book their hotel rooms through EM2 Housing at an approved SWBC hotel. With the renegotiated rates, you will see some of the lowest rates at the best hotels in the area.
    How do I know that EM2 Housing will get me the best deal?
    The housing department continually runs rate integrity checks during the tournament dates to ensure that the contracted hotels are meeting their obligation to provide the lowest group rate on the rooms specifically available in Advanced Event Systems (excluding employee/government/AAA/AARP rates and prepaid booking).
    How many rooms do I have to book to be accepted into the tournament
    Each team will be required to book a minimum of 5 rooms, each with a 1 night minimum stay. These 5 rooms can be made up of team rooms (where players are staying in a room together), coaches' rooms, and/or parents' rooms.

    Team room totals are based on each individual team and not on a club basis, so the specific team that you are booking for must be selected when making the reservation. Therefore, if a club is entering 4 teams into the tournament; they must book 5 rooms per team, for a minimum of 20 rooms.

    Credit Cards

    When is the hotel going to charge my credit card?
    Please refer to your confirmation email for the hotel's specific policy. Some hotels withdraw a non-refundable deposit.
    How do I have other people in my group input their credit card information?
    Prior to the specific deadline dates, you can forward them the confirmation email you receive. With that, they can go to Advanced Event Systems and click on the ‘manage existing reservation’ link. They will need your email address and your reservation #. Changes will not be accepted through EM2 Housing after the Discounted Rate Deadline. All of this information can be found at the bottom of your reservation email.
    Will anyone see my credit card number or anyone else's credit card?
    No, only the name on the credit card is visible.
    What do I need if I pay for the room on another person’s card?
    This applies only if you pay for a room with a card that does not have your name on it. If you are paying for your room with your own credit card, you do not need to submit a credit card authorization.

    If you are paying for rooms that your name is not on, or if you are paying for rooms and you will not be staying at the hotel, you must complete a credit card authorization form from the hotel. Once you get your confirmation number, please contact the hotel to provide credit card authorization.